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How to Streamline Your Managerial Skills

Posted on : 19-04-2013 | By : admin | In : Business Skills, Interpersonal Skills

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The responsibilities of a manager are complex and difficult. In order for an individual to get to a managerial position, he is required to have certain skills to successfully go about the tasks required. One of the most important managerial skills that an individual should have in order to be a good leader is the ability to constantly provide motivation to all the members of his team. This will help others to strive for excellent and high quality performance. However, a manager’s ability to consistently motivate all his team members is not the only thing that he should possess. There are other skills required from an individual before he can truly be considered as a good manager.

Managerial skills can be further divided into three classifications. These are the human skills, the technical skills and the conceptual skills. Human skills are a manager’s ability to communicate well with each and every member of the team. This type of skills is also associated with how well a manager can work with each member as well as individually. Technical skills include the manager’s proficiency as well as knowledge in a specialized field. Conceptual skills are the ability of managers to be able to come up with solutions and answers to difficult and complex problems, as well as to conceptualize ideas about abstract situations.

Managerial Skills: Human Skills

Human skills, which are essential managerial skills, should include good communication skills as well as good interpersonal skills. In order for an individual to become an effective manager, he should be able to make use of his abilities to communicate well with the other people he is working with. Good communication skills means that he can reach out to the members of his team and make sure that the other people understand what he is saying. When an individual has good interpersonal skills, it means that he can be productive working with other people, but he can also be effective when working alone. Since one responsibility of managers is to deal with people directly, having these skills are crucial.

Communication and interpersonal skills are managerial skills which are an individual’s ability to use not only words, but also actions to transform a thought or an idea that will benefit the company and the majority of the employees. Good communication skills together with interpersonal skills are necessary to build credibility between two people, thus, are very important in building and maintaining credibility among peers, subordinates and colleagues. Aside from answering questions, managers are also responsible of asking inquiries through the use of proper communication methods.

Interpersonal skills include the ability to coach and mentor effectively, thus works well when an individual also has good communication skills. When used in conjunction, these managerial skills allow individuals to work effectively with different people and diverse cultures. Since managers are also required to provide presentation through written and spoken formats, it is essential that individuals who are aiming to have managerial positions should hone their communication as well as their interpersonal skills.

Managerial Skills: Technical Skills

When hiring potential managers, companies do not only look at the human skills of an individual, these companies also need to ensure that potential managerial candidates should also have the right amount of technical skills. Managerial positions depend on what specialized field the company is looking for, such as manufacturing, managerial accounting, financial accounting, engineering or computers. These managerial skills are very important especially in lower management levels, since managers in this field deals directly with the employees who are doing the work for the company or the organization. Depending on the line of business of the company, applicants of managerial positions should ensure that they have the right technical skills and proficiency in order to be qualified.

Managerial skills also come in the form of technical knowledge and expertise. A good leader should be a walking role model to other employees and colleagues. For a team to provide good results and high quality production, it needs to have someone who can take responsibility and control the outcome of the activities and the work required to be performed. Employers are in the look out of individuals who do not only posses good human skills like smooth conversation skills; they are also searching for potential applicants who can demonstrate technical knowledge and expertise.

Managerial Skills: Conceptual Skills

The last classification of managerial skills is the conceptual skills. Conceptual skills is the ability to gather information and data that can be used to come up with solutions to certain business and company problems, as well as issues between two co workers. These skills can also be used to identify opportunities for employee and company development. These skills are also important for an individual to gain total understanding of the company’s business model as well as the company’s uses of technology. The ability to recognize a company’s problem areas including that of the employees is a vital skill that managers should have.

This type of managerial skills should be put to use by monitoring the performance of the employees. This will help the manager recognize areas that can be further improved, areas that need close monitoring, and areas that are functioning smoothly. Employee performance should not only be done whenever problems arise, it should be performed regularly, to ensure high quality performance from the team members all the time.

Conceptual skills should also be used to implement programs for professional development. Since this is one of the skills that most employers look for in potential applicants, individuals who are aiming for managerial positions should improve their conceptual skills as well as the other important managerial skills.

 

How Teamwork Skills Can Increase Productivity

Posted on : 19-04-2013 | By : admin | In : Business Skills

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In this age of constant technological change, it can seem that traditional career knowledge like learning to work as a team no longer need to be focused on in the classroom. With more ways to communicate without being face to face, traditional ways of working are changing. But with this change comes a need for new teamwork skills that must be taught in school in order for graduates to compete in today’s economy.

New Technology Translates to Bigger Need for Working as a Team

An increasingly wired world means that information is spreading faster than ever. Working in an office used to mean spending time preparing for a meeting where multiple ideas were then shared after individuals had some time to develop the ideas individually. Today information is shared instantly through e-mail, smart phones and social networking. Workers in today’s economy need to be ready to work closely with colleagues on a constant basis; they must be prepared to be flexible and incorporate new ideas into their work on a regular basis. Working as a team has become incredibly an incredibly fast paced and often constant task.

Graduates Must Leave School Prepared For The New Business World

As more schools bring new technology into the classroom, students will begin leaving school much more prepared for this type of business environment. Students will be best prepared for a career in today’s economy if they are given the opportunity to work individually and in groups using the technology they might use when they begin working. New classrooms featuring interactive boards and individual laptops; along with more professors incorporating the internet and social networking as part of their curriculum are all steps in the right direction.

Do You Know the Importance of Customer Service Skills?

Of course some aspects of working as a team remain the same. Students still need the skills to cooperate with peers; sharing ideas, compromising and solving problems as a group. Whether students are communicating in person or through the internet, these aspects of group collaboration remain the same.

Teachers with the right technology available can prepare students by simulating real business situations when assigning school work. A teacher might require that students working on a project together check in with each other a certain amount of times through e-mail between each face to face meeting and send updates to the teacher at regular intervals. Tasks like this offer an opportunity to use traditional team skills like communication, and also introduce students to the fast paced business world by requiring regular check ins using the technology available to them.

In a world where everything in business and therefore education seems to be changing; some business basics, though changed by recent technology, still remain the same at their core. Students must still be taught and given opportunities to practice teamwork skills while they are in school to succeed in most careers.

Exceptional Customer Service Skills for Long Term Business Gains

Posted on : 19-04-2013 | By : admin | In : Business Skills, Interpersonal Skills

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Developing customer service skills is sometimes a daunting task for individuals. This is because there are a lot of things that should be considered to make customers or clients experience the convenience and wellness of doing business with a particular company.

Customer service is actually a principle that goes a long way back, it is fairly simple, these individuals should somehow feel special so that they will return to a certain establishment and do business once again.

To improve this particular aspect, company personnel should effectively show their customers the care that they long for and somewhat make them feel that they are willing to go the extra mile for them. Basically, customer service skills are all about creating relationship with other people. On the other hand, while there are a lot of things that should be taken into consideration, there are some basic components for effective customer service that should be explored. Some of them are explained below.

Things that should be considered by those who want to improve their customer service skills.

• The Greeting

The tone of the customer service representative somewhat sets the expectation of customers and tells them a couple of things about the services or products that a particular company offers.
As such, the representatives should be willing to positively, as well as professionally engage and interact with customers right from the start, whether in person, via phone, or the Internet.
This is because the said aspect is one of the most important customer service skills and potential clients will certainly get a sense of whether or not they will achieve the level of professionalism that they wanted.

• The smile

Smiling is perhaps the most important component of customer service skills. Even if one is not face to face with customers, representatives are still encouraged to smile at all times. This is because when a person is smiling he or she is somewhat telling the body to that he or she is happy. Afterwards, the body language as well as the tone will fall into the right direction and the customers will eventually feel glad and overwhelmed because there are individuals who are willing to give them a helping hand.
If one is frowning, he or she is giving the wrong impression that is of course, bad for business. Even if customers cannot see the face of the representative, it should be remembered that by simply smiling, one will be able to change everything else about their attitude and customers will be able to pick them up.

• The interaction

It should be noted that present-day customers and clients are more complicated than before. They know that have a wide variety of options that they engage with. As such, it is essential to gain advantage by employing superb customer service skills in every way possible. Therefore, it is up to customer service representatives to get to know the needs and preferences of potential clients. This point is important because customers appreciate business personnel that inquire about the said aspects.
When they feel that business personnel are trying their best to understand their needs and preferences, they feel that they are striving hard to deliver quality products or services that will perfectly complement their needs.

• Closing a transaction

In cases where customers made their decision to buy products or avail services, many business entities simply leave it that way. There are a lot of things that can be done to improve the whole experience and therefore build a better business relationship. Letting clients know that company personnel are willing to help them fully understand the purchased product or preferred services tells them that a company in general is willing to give guidance.
The said undertaking is another important component of customer service skills because it helps build a better business relationship. Consequently, it is a bit frustrating for clients to feel that they have no resource after making a purchase. For this reason, it is very important to present a solution and therefore applaud them to ask for help.

• Creating a lasting impression

Everything that company personnel do for their clients somewhat forms a lasting impression. For this reason, business establishments encourage company representatives to practice superb customer service skills and somehow add a little extra. This is because it encourages their clients to form long term business relationships and keep them coming back.

If the impression that is left with them is on an intensely positive note, customers will continue to regard the products and services of a particular business entity as well as tell their friends and loved ones about them. Simply put employing superb customer service skills, it can lead to improved sales and higher profits in the long run.

• Communication

It is safe to assume that whatever field of work you may be in, you will be working with other people and you will be required to talk to them. Effective communication is the most basic skill necessary when it comes to customer service and yet the one that many seem to be lacking.

You must be able to help the customer clearly understand what he or she needs to do, effectively answer their questions, and make them feel valued as you assist them. A major part of communication is the tone that you use; if a customer even slightly senses that you are being pushy, rude, or impatient, it will change their demeanor towards you.

Always try to sound pleasant without being fake and really take an interest in what the customer is saying. Part of communicating is listening; if you do all the talking the customer is unable to clearly convey their needs.

• Patience

Not all customers are going to be happy with you while you are working with them, and many may do or say things that irritate you. A big part of customer service is being able to ignore what they are doing or how they are speaking and focus on what it is they are saying.

One rule to remember; no matter how rude your customer is being, you are not allowed to reciprocate it. Regardless of their demeanor you must remain calm and professional until they are completely satisfied. It’s true what they say; the customer is always right. Your job is to assist your customer and solve their problem so swallow your pride, put on a smile and work your way through it.

Customer Service Skills Require Organization!

You cannot expect to effectively assist someone if you are not organized. Your files, information, and other important documents should be clean and easily accessible. You must be personally organized as well as far as your time, appointments, and deadlines go.

Customers will know if you’ve rushed through a project or proposal and will not be impressed if you lose their files or information. Be organized and prepared and the rest of the customer service skills you need are sure to follow.

Summary: Cultivate Customer Service Skills

While there are a lot of things that should be considered by those who want to improve their customer service skills, those that are explained above are some of the most necessary aspects that could jumpstart customer and business rapport. This is essential for any business entity because it can help them provide superb customer service that last.

A certain corporation may have been operating for many years and have managed to attain a significant amount of earnings, but without quality customer service, the time may come that it might struggle on the market field.

It should be remembered that in today’s competitive market field, business owners and corporate executives are striving to attain professional staff members who display exceptional customer service skills because they know that this can determine the progress of their money making entity.

The 4 Main Components of Professional Skills

Posted on : 19-04-2013 | By : admin | In : Business Skills

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In order for an individual to experience measurable success in their career of choice, they will need to possess the professional skills it requires. These will vary depending on the particular career or job. A person can develop professional skills while on the job or they can attend college (or vocational school). They can of course, do a combination of the aforementioned.

Though many professional skills are particular to the job a person has or wants, there are some that are pretty universal. We will discuss what some of these are below.

Verbal and Written Communication are important professional skills!

According to many employers, communication skills are amongst the most lacking in today’s employees. The inability to relay messages verbally and/or in writing is rampant. This is unfortunate. Not being able to effectively communicate can cause a myriad of problems within a company, amongst employees. The same is true in regards to a company and its customers or clients.

Fortunately, this type of problem is fairly easy to solve. Training can help shore up deficits in this area. Companies willing to invest in it, will more than likely find that their investment is well worth it. Individuals that want to make them self more employable, will spend the time necessary to develop strong written and verbal communication skills.

Problem Solving: The ability to problem solve is another very important professional skill. Though most companies have policies regarding how to deal with problems that are most likely to arise, they will sometimes depend on the ability of their employees to effectively and successfully deal with problems for which there is no written script or protocols. This is especially true for higher-ups with more responsibility, latitude and decision making power.

In order to solve a problem, a person has to be able to first identify it, analyze it and finally, come to some sort of resolution. There are definite ways to best go about the aforementioned. Persons who are skilled problem solvers can be of great benefit to an organization. This is thus one professional skill that is in high demand and valued a great deal.

Professional Skills Aided By Teamwork Skills

Individuals who wish to make themselves valuable to an organization and who want to be in high demand should not only invest in their problem solving abilities but also be able demonstrate how they have been used in the past to benefit the companies they’ve worked for. Demonstrable professional skills are the only ones of any value.

Organizational Skills: Another one of the professional skills that is highly valued. Organization is extremely important. Employees that are organized tend to be more efficient. This benefits companies in a variety of ways. Efficiency helps reduce a company’s costs and enables it to make more money.

The Importance of Professional Skills

Possessing those professional skills that companies value is key to an individual being employable. It is much easier to land a job, especially in this competitive environment, when a person has lots of marketable professional skills. These can be had via training, either on-the-job or of the educational variety (colleges, tech school, seminars, etc.). Utilizing those skills and then being able to communicate how these professional skills have been used on-the-job is very important. Doing so will make a person markedly more employable, so be careful!

The Importance of Communication Skills in Today’s Economic Climate

Posted on : 19-04-2013 | By : admin | In : Interpersonal Skills, Personal Skills

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The importance of communication skills can not be overemphasized. Whether it’s written or verbal, the ability to communicate a message accurately is extremely important. Whether or not the receiver understands what was intended by the speaker will have an effect not only on the conversation but also the relationship. Individuals that have mastered the art of communicating are often able to develop deeper, more meaningful relationships on a personal level. Professionally, they are able to communicate more effectively with both their colleagues and clients.

When employers are asked what today’s workers lack most (both college grads and those that haven’t completed college), one of the most often noted, is in the area of communication. Workers have a difficult time accurately conveying their message, whether spoken or written. In interpersonal relationships, the stakes may be even higher. Relationships are often ruined when those involved, are unable to craft and deliver messages in the way in which they are intended. Below, we will take a closer look at three reasons why communication is so important and what’s at stake if an individual is unable to show growth in this area.

Not knowing the importance of communication skills can result in failed relationships!

One of the chief outcomes of an inability to properly communicate is failed relationships. Many a relationship has been ruined because one person misunderstood another person and neither party could figure out how to backtrack and deliver the message as it was originally intended. Learning how to communicate effectively is essentially making an investment in ones personal life. The better a person becomes at it, the likelihood of developing richer, fuller relationships, improves.

Unrealized Potential on the Work Front: This is where the importance of communication skills, really shows itself. Far too many people are unable to have the type of careers they desire because they never learn to communicate with the people they work with, the people they work for and the individuals they serve. Imagine how much more effective a sales person would be if he or she mastered the art of communication. Chances are, the individual would make more money and enjoy far greater success. Fortunately, good communication skills can be learned. If a person makes an effort to do so and then practices what they learn, they should see improvement in no time.

Unintended Misunderstandings and Crisis: Often times the root of misunderstandings which develop into all-out crisis, is a lack of communication. The intended target does not receive the message as the manner the other person meant it. The result can be damaged personal and professional relationships. While the communication process will never be perfect or without its problems, in can be greatly improved if individuals first, began to understand the importance of communication skills and secondly worked hard to develop them.

Learning to effectively communicate is very important in both a person’s personal and professional life. Because there are no perfect communicators, individuals would be wise to either develop these skills or brush up on it from time to time. Doing so can yield huge rewards and head off many, potential problems.

Why You Need Effective Communication Skills

Posted on : 19-04-2013 | By : admin | In : Business Skills, Interpersonal Skills, Personal Skills

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The value of effective communication skills cannot be overstated. Being able to deliver a message as intended, verbally, expressively, whether at work, home, while at play, etc. is extremely important. The same is true of written communication. Failing to do so can cause major problems. Therefore, it is in everyone’s best interest to make an effort to improve as much as possible in this area.

Effective communication essentially involves delivering a message so that the person listening understands what it being said as the speaker intended them to. This can admittedly be difficult. It is very easy to misconstrue cues and misunderstand what is being said. Written communication, even when crafted carefully, can be misunderstood as well.

Having a change of perspective is crucial to successful communication. Once a person begins to understand that communication isn’t about them but their audience, they can focus on speaking in such a way that the person listening to them more easily understands what is being said.

The skills it takes to be a good communicator vary but are easily learned. With a little know-how and effort, it is possible for just about anyone to learn to communicate well. Listening is one of the most important of all communication skills. It is difficult, if not impossible to understand what someone is trying to say if there is no listening going on. Listening is necessary to hear, interpret the message and then respond appropriately.

Being expressive is an important attribute when developing effective communication skills!

Expressive skills are crucial to good communication as well. Expressive skills involve both facial and body expressions. A lot can be said with ones face and body. In fact, oftentimes, it isn’t even necessary to use words. The aforementioned says it all. However, when it does not, a person’s expressions should match their words to help improve communication and decrease misunderstandings.

Language skills are an important part of communication. It can be difficult to convey the message a person wants to if they can’t find the right words to express themselves. A person can improve in this area buy building their vocabulary. The aforementioned is a great way to shore up any deficiencies in this area.

In order to communicate well, a person must listen, have a decent vocabulary, strong expressive skills and a willingness to engage in such a way that the person listening gets the intended message. This may require making some adjustments. Though perhaps frustrating, such instances provide opportunities for individuals to further improve and strengthen their communication skills. The more practice a person gets, the more confident they will become. After some time, if they remain committed to becoming a great communicator, chances are, they will eventually become exactly that.

The Ultimate Effective communication skill: Take Responsibility

In order to communicate effectively, it is necessary that the individuals involved in the exchange take responsibility for the end-result. If there is a misunderstanding both should investigate why and then attempt to remedy it. It is important for a person to tailor their communication style to the audience.

Determine Which Types of Communication Are Most Important

Posted on : 19-04-2013 | By : admin | In : Interpersonal Skills, Personal Skills

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Human to human interaction can be accomplished in many ways. There are certain types of communication that are used more often than others. The most important ways people communicate is either through, facial expressions, their body language, the words they use, or HOW they use those words.

  • Verbal Communication-

This is the most obvious form of communication. Through the use of words, and the meaning behind them, people can exchange information. But the common adage “actions speak louder than words” sheds some light on the fact that there are many other, more subtle forms of communication.

  • Facial Expressions-

Nervous ticks, the type of eye contact someone uses, especially dismissive eye contact, or the posturing of their lips, are all different types of expressions people make when conversing. This is the outward manifestation of how they feel on the inside, which may be in conflict to what they are actually saying.

  • Body Language-

Body language is another nonverbal indicator of a persons headspace, and can give a good understanding of what the person is trying to convey, or trying to hide.

  • Tone and Volume of Voice-

Another subtle indicator is analyzing the TONE of voice of the person communicating. The sloping up, or sloping down of their sentences can demonstrate if they are trying to gain rapport with the other person, or trying to deject them and shut them down.

Also, the quality and loudness of their voice can be an indicator of how comfortable they feel in an environment. If the person is insecure, shy, or uncomfortable in a given environment, their voice is more likely to be subdued, quiet and trembling. But if they feel secure, joyful, and are having fun, they are more likely to have a loud boisterous voice because they feel comfortable in the environment.

Summary:

There are many subtle types of communication that aren’t easily recognized but can be MORE important than what is verbally being exchanged between two people. All forms of communication need to be taken into consideration, and most are, unconsciously, between the 2 active participants.

Develop Your Interpersonal Skills to Become a Social GIANT!

Posted on : 19-04-2013 | By : admin | In : Interpersonal Skills

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One of the most important things to develop as a social person is good interpersonal skills. If you aren’t used to being around people, talking to people, or are kind of introverted, it might not be easy for you.

On some level everyone is a “closet introvert.” What you need to realize is that only a few things are needed to become a really good communicator, be the life of the party, and have fun interacting with people in general.

The biggest thing to realize is that people follow decisive leaders. Whatever you feel they will feel. Whenever you are interacting with someone, it is important to speak CLEARLY with a strong intent.

Interpersonal Skills: Own it!

The more you can OWN whatever you say, the more people will respect you, and you’ll be able to get your ideas out and well received. You can not have any self doubt in your communication. Put a big smile on your face, LISTEN to what other people say, and bring out your side of the conversation.

The problem many people have is that they try too hard to think of the exact right thing to say. This is less important than you think, especially when you are just starting to get to know someone, the conversation doesn’t need a specific game plan. Just let it flow and see where it goes.

Many people go into analysis by paralysis because they are worried that what they say isn’t important enough, and the other person won’t care to hear about what they have to say. This is partially a self esteem issue as well, but from a technical level, the easiest way to get better with communicating to other people is to assume that everything you say is great, because YOU say it!

Interpersonal Skills: Nonverbal Communication

Another aspect of becoming a good interpersonal communicator is to study how the other person is responding to you. Things to look at would be body language, eye contact, their tone of voice, as well as how quickly they are to respond to you, and the physical proximity they have as they converse with you.

Teamwork Skills Are Also Important

You can then calibrate if you are coming on too strong, if the conversation is going well, if you need to be more authoritative, or more relaxed. An old IT term is called pinging, and it is good to ping off of the other person so you naturally mutually come into a rhythm.

Your best bet to get better interpersonal skills is to go out and start becoming more social in your day to day life. Whether you are ordering a coffee at starbucks, chat up the barista serving your drink. If you are walking down the street and someone smiles at you, strike up a conversation. And if you see a coworker on the elevator, ask them about their day and start pushing your comfort zone to become more comfortable talking to people in your day to day life.